STATEN ISLAND BUS HACKATHON OFFICIAL RULES – (THE “OFFICIAL RULES”) 

NO PURCHASE OR PAYMENT NECESSARY. A PURCHASE OR PAYMENT OF ANY KIND WILL NOT INCREASE YOUR CHANCES OF WINNING.  

The Staten Island Bus Hackathon (the “Hackathon”) is an in-person event and contest organized by the Rudin Center for Transportation at New York University and MTA New York City Transit and sponsored by TransitCenter. Individuals and teams attending the Hackathon are invited to build proposals for new and revised bus route systems for Staten Island and between Staten Island and Manhattan. Participants will be given a technology challenge during the event and will enter solutions that address the challenge on http://staten-i-bus-hackathon.devpost.com/ (the “Hackathon Website”).

 

1. SPONSORS & ADMINISTRATOR

Sponsors (the “Sponsors”):

New York University, 295 Lafayette St., 2nd Floor, New York, NY 10012. NYU is responsible for organizing the Hackathon event.

TransitCenter, 137 Varick Street, Spazio Urbano Suite 503, New York, NY 10013. TransitCenter is contributing funding for the Hackathon and participating in the design and organization of the Hackathon.

MTA New York City Transit, 2 Broadway, New York, NY 10004. MTA NYCT is contributing data on bus ridership and will provide route planning expertise for Hackathon participants.

Administrator (the “Administrator”):

DevPost, Inc., 425 W. 13th Street, Suite #504, New York, NY 10014. DevPost is the Administrator of the Hackathon website.

 

2. HACKATHON LOCATION & SCHEDULE

The Hackathon will take place at: LMHQ, 150 Broadway, New York, NY 10038 starting at 9:00am Eastern Time on March 5, 2016 and concluding at 5:00pm Eastern Time on March 5, 2016.

Submission Period: March 5, 2016 (9:00am Eastern Time) – March 5, 2016 (3:30pm Eastern Time)

Judging Period: March 5, 2016 (3:30pm Eastern Time) – March 5, 2016, (4:30pm Eastern Time)

Winners Announced: On or around March 5, 2016 (4:30pm Eastern Time)

 

3. ELIGIBILITY

A. The Hackathon IS open to: 

·       individuals who are at least 18 years of age as of March 5, 2016; signed up to attend the Hackathon via the NYU Rudin Center registration page and received confirmation of placement; and attended the Hackathon in-person.

·       teams of eligible individuals; teams can include up to five individuals

(the above are collectively, “Entrants”)

Each team must appoint and authorize one individual (the “Representative”) to represent, act, and enter a Submission, on their behalf. The Representative must meet the eligibility requirements above. By entering a Submission on the Site on behalf of a team, you represent and warrant that you are the Representative authorized to act on behalf of your team.

B. The Hackathon IS NOT open to: 

·       individuals who are not present in-person at the Hackathon

·       individuals who did not RSVP and sign up to attend via the NYU Rudin Center registration page, or attempted to do so after the event was full

·       organizations

·       employees, representatives and agents** of ChallengePost, TransitCenter and New York University who are involved with the design, production, paid promotion, execution, or distribution of the Hackathon, and all members of their immediate family or household*

·       any other individual involved with the design, production, promotion, execution, or distribution of the Hackathon, and each member of their immediate family or household*

·       any Judge (defined below), or individual that employs a Judge

·       any other individual or organization whose participation in the Hackathon would create, in the sole discretion of the Sponsors and/or Administrator, a real or apparent conflict of interest

*The members of an individual’s immediate family include the individual’s spouse, children and stepchildren, parents and stepparents, and siblings and stepsiblings. The members of an individual’s household include any other person that shares the same residence as the individual for at least three (3) months out of the year.

**Agents include individuals who, in creating a Submission to the Hackathon, are acting on behalf of, and at the direction of a Sponsor or the Administrator through a contractual or similar relationship.

 

4. SUBMISSION REQUIREMENTS

Entrants must do the following to participate in the Hackathon:

·       Register for the Hackathon on the Hackathon Website by clicking the “Register for this hackathon” button. To complete registration, sign up to create a DevPost account, or log in with an existing DevPost account. There is no charge for creating a DevPost account. This will enable you to access the “Enter a Submission” page.

·       RSVP and sign up to attend via the NYU Rudin Center registration page. Space is limited and slots will be made available on a first come, first served basis.

·       At the event, create a proposal that helps the MTA route buses throughout Staten Island and/or optimizes express bus service between Staten Island and Manhattan.

·       Complete and enter all of the required fields on the “Enter a Submission” page of the Hackathon Website (each a “Submission”) during the Hackathon Submission Period, and follow the requirements below.

A. Language Requirements 

All Submission materials must be in English or, if not in English, the Entrant must provide an English translation of the demonstration video, map, text description, and testing instructions as well as all other materials submitted.

B. Solution Requirements

(i) What to Create: Entrants must create a visual proposal that leverages data provided at the Hackathon to develop a cost-efficient, equitable, and usable recommendation for the local and express bus systems of Staten Island (each a “Submission”).

(ii) Functionality: The Solution must be capable of being successfully incorporated into the MTA’s bus planning study for which it is intended, and must portray results true to data distributed before and during the Hackathon.

(iii) Platforms: A submitted Solution must be submitted in one of the following formats:

·       an interactive map (such as CartoDB, TransitMix or Google Map) with descriptive narrative

·       a static map with descriptive narrative

·       a presentation of data analysis, in chart, graph or other visual form, with descriptive narrative

·       other visual data display tools, including, but not limited to, physical computing objects, with descriptive narrative 

(v) Testing by Administrator, Sponsor, and Judges: Upon request, the Entrant must make the Solution and a device on which it runs available during the Hackathon, free of charge and without any restriction, for testing evaluation and use by the Sponsors, Administrator and judges.

(vi) Public Distribution: The Entrant may make the Solution available to the public via a website or online store, but is not required to do so.

(vii) Multiple Submissions: An Entrant may submit more than one Submission, however, each Submission must be unique, as determined by the Sponsors and/or the Administrator.

(viii) SDKs, APIs, & Data: Solutions may integrate data from MTA, New York City’s public data website, data provided in relation to the Hackathon, and other sources of related data, provided the Entrant is authorized to use them.

(xi) Intellectual Property: Your Submission must: (a) be your or your team’s original work product; (b) be solely owned by you or your team with no other person or entity having any right or interest in it; and (c) not violate the intellectual property rights or other rights including but not limited to copyright, trademark, patent, contract, and/or privacy rights, of any other person or entity. By entering the Hackathon you represent, warrant, and agree that your Submission meets these requirements.

(x) Financial or Preferential Support: A Solution must not have been developed, or derived from a Solution developed, with financial or preferential support from the Sponsors or Administrator. Such Solutions include, but are not limited to, those that received funding or investment for their development, were developed under contract, or received a commercial license, from the Sponsors or Administrator any time prior to the end of Hackathon Submission Period. The Sponsors, at their sole discretion, may disqualify a Solution, if awarding a prize to the Solution would create a real or apparent conflict of interest. 

C. Text Description and Image Requirements

(i) Text Description: The text description should

a. explain the features and usability of your Solution

b. describe how the Solution helps to “solve” a problem of bus planning for Staten Island that relates to the technology challenge presented at the Hackathon

(ii) Images: The image(s) should be photographs or screenshots of your working Solution. 

 

5. SUBMISSION RIGHTS

A. Entrant Rights: Subject to the licenses described below, any applicable intellectual property rights to a Submission will remain with the Entrant.
 
B. Sponsors Rights:  By entering the Hackathon, you grant to the Sponsors, Administrator, and any other third parties acting on the Sponsors’ behalf, a royalty-free, non-exclusive, worldwide perpetual license to display publicly and use for promotional purposes the Submission, in perpetuity. This license includes, but is not limited to, posting or linking to the Submission on Sponsors’, Administrator’s, and partners’ websites and applications, including the Hackathon Website, and display and promotion of the Submission in any other media, worldwide.  In addition, by entering the Hackathon, you grant to MTA, NYU and TransitCenter a royalty-free, non-exclusive, worldwide perpetual license to use, reproduce, and publicize the Submission for the purpose of implementing your Submission, in or whole in part, in connection with New York City public transportation, with no further compensation to you.
 
C. Submission Display:  The following Submission components may be displayed to the public: name, description, images, video URL, website, URL, team members, the Submission category and platform, and submitter type. Other Submission materials may be viewed by the Sponsors, Administrator, and Judges for screening and evaluation.
 
D. Entrants represent and warrant that the Sponsors, Administrator, and Hackathon partners are free to use Entrants’ Submission in the manner described above, as provided or as modified by Administrator, without obtaining permission or license from any third party and without any compensation to Entrants.
 

6. JUDGING

A. Judges: Eligible Submissions will be evaluated by a panel of judges selected by the Sponsors (the “Judges”). Judges may be employees of the Sponsors or external, may or may not be listed individually on the Hackathon Website, and may change before the Judging Period. Judging may take place in one or more rounds with one or more panels of Judges, at the discretion of the Sponsors.

B. Criteria: The Judges will score eligible Submissions using the following criteria (the “Judging Criteria”):

(i) Quality of Idea

(ii) Implementability of Idea into bus system planning

(iii) Cost-Effectiveness

(iv) Equitability to residents of Staten Island

The Entrant(s) that are eligible for a Prize, and whose Submissions earn the highest overall scores based on the applicable Judging Criteria, will become potential winners of that Prize.

C. Submission Review: JUDGES are not required to test the Solution and may choose to judge based solely on the text description, map interface and in-person PRESENTATION OF the Submission. 

D. Tie Breaker: For each Prize listed in Section 7 below, if two or more Submissions are tied, the tied Submission with the highest score in the first applicable criterion listed above will be considered the higher scoring Submission. In the event any ties remain, this process will be repeated, as needed, by comparing the tied Submissions’ scores on the next applicable criterion. If two or more Submissions are tied on all applicable criteria, the panel of Judges will vote on the tied Submissions.

 

7. PRIZES

Winner

Prize 

Quantity

Applicable Judging Criteria

First Prize

US$1,000

1

i, ii, iii

Second Prize

US$ 500

2

i, ii, iii

 

     

 

8. VERIFICATION OF POTENTIAL WINNERS

A. Verification Requirement: THE AWARD OF A PRIZE TO A POTENTIAL WINNER MAY BE SUBJECT TO VERIFICATION OF THE IDENTITY, QUALIFICATIONS AND ROLE OF THE POTENTIAL WINNER IN THE CREATION OF THE SUBMISSION. The final decision to designate a winner shall be made by the Sponsors and/or Administrator.

B. Verification Forms: Potential winners will be notified using the email address associated with the DevPost account used to enter the Submission (the submitter is the “Representative” in the case of a team). In order to receive a Prize, the potential winner (including all participating team members in the case of a team) may, at the Sponsors’ discretion, be required to sign and return to the Sponsors, affidavit(s) of eligibility (or a similar verification document) and liability/publicity release(s), and any applicable tax forms (“Verification Forms”).

Deadline for Returning Verification Forms: ten (10) business days after the Verification Forms are sent.

C. Disqualification: The Sponsors and/or Administrator may deem a potential winner (or participating team members) ineligible to win if: 

(i) the potential winner’s Representative or any participating member does not respond to multiple emails or fails to sign and return the Verification Forms by the deadline listed above, or responds and rejects the Prize;  

(ii) the Prize or Prize notification is returned as undeliverable; or  

(iii) the Submission or the potential winner, or any member of a potential winner’s team, is disqualified for any other reason. 

In the event of a disqualification, the Sponsors may award the applicable Prize to an alternate potential winner.

 9. PRIZE DISTRIBUTION

A. Substitutions & Changes: The Sponsors have the right to make a Prize substitution of equivalent or greater value. The Sponsors will not award a Prize if there are no eligible Submissions entered in the Hackathon, or if there are no eligible Entrants or Submissions for a specific Prize.

B. Prize Delivery: A monetary Prize will be mailed to the winning Entrant’s address (if an individual) or the Representative’s address (if a team) after receipt of the Verification Forms. Prizes will be payable to the Entrant, if an individual, or to the Entrant’s Representative, if a team. It will be the responsibility of the winning Entrant’s Representative to allocate the Prize among their team’s participating members, as the Representative deems appropriate. 

C. Prize Delivery Timeframe: Within 45 days of the Sponsors or Administrator’s receipt of the Verification Forms

D. Taxes: Winners (and in the case of team, all participating members) are responsible for reporting and paying all applicable taxes in their jurisdiction of residence (federal, state/provincial/territorial and local). Winners may be required to provide certain information to facilitate receipt of the award, including completing and submitting any tax or other forms necessary for compliance with applicable withholding and reporting requirements. United States residents are required to provide a completed form W-9 and residents of other countries are required to provide a completed W-8BEN form. Winners are also responsible for complying with foreign exchange and banking regulations in their respective jurisdictions and reporting the receipt of the Prize to relevant government departments/agencies, if necessary. The Sponsors, Administrator, and/or Prize provider reserve the right to withhold a portion of the prize amount to comply with the tax laws of the United States, or those of a winner’s jurisdiction.

 

10. ENTRY CONDITIONS AND RELEASE

A. By entering the Hackathon, you (and, if you are entering on behalf of a team, each participating member) agree(s) to the following:

(i) The relationship between you, the Entrant, and the Sponsors and Administrator, is not a confidential, fiduciary, or other special relationship. 

(ii) You will be bound by and comply with these Official Rules and the decisions of the Sponsors, Administrator, and/or the Hackathon Judges which are binding and final in all matters relating to the Hackathon.

(iii) You will conduct yourself in a professional and courteous manner while attending the Hackathon. Behavior that is harmful, threatening, abusive, harassing, defamatory, derogatory, libelous, invasive of another’s privacy, harmful to minors in any way, or disrespectful toward an individual or group of individuals based on religion, gender, sexual orientation, race, ethnicity, age, or disability, will not be tolerated, and will result in a participant’s expulsion from the Hackathon.

(iv) You release, indemnify, defend and hold harmless the Sponsors, Administrator, and their respective parent, subsidiary, and affiliated companies, the Prize suppliers and any other organizations responsible for sponsoring, fulfilling, administering, advertising or promoting the Hackathon, and all of their respective past and present officers, directors, employees, agents and representatives (hereafter the “Released Parties”) from and against any and all claims, expenses, and liabilities (including reasonable attorneys’ fees), including but not limited to negligence and damages of any kind to persons and property, defamation, slander, libel, violation of right of publicity, infringement of trademark, copyright or other intellectual property rights, property damage, or death or personal injury arising out of or relating to a Entrant’s entry, creation of Submission or entry of a Submission, participation in the Hackathon, acceptance or use or misuse of the Prize (including any travel or activity related thereto) and/or the broadcast, transmission, performance, exploitation or use of the Submission as authorized or licensed by these Official Rules. 

B. Without limiting the foregoing, the Released Parties shall have no liability in connection with: 

(i) any incorrect or inaccurate information, whether caused by the Sponsors or Administrator’s electronic or printing error, or by any of the equipment or programming associated with or utilized in the Hackathon;  

(ii) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines, internet connectivity or electronic transmission errors, or network hardware or software or failure of the Hackathon Website;

(iii) unauthorized human intervention in any part of the entry process or the Hackathon; 

(iv) technical or human error which may occur in the administration of the Hackathon or the processing of Submissions; or 

(v) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from the Entrant’s participation in and attendance at the Hackathon or receipt or use or misuse of any Prize.

The Released Parties are not responsible for incomplete, late, misdirected, damaged, lost, illegible, or incomprehensible Submissions or for address or email address changes of the Entrants. Proof of sending or submitting will not be deemed to be proof of receipt by the Sponsors or Administrator.

If for any reason any Entrant’s Submission is determined to have not been received or been erroneously deleted, lost, or otherwise destroyed or corrupted, the Entrant’s sole remedy is to request the opportunity to resubmit its Submission. Such request must be made promptly after the Entrant knows or should have known there was a problem, and will be determined at the sole discretion of the Sponsors.

 

11. PUBLICITY

The Sponsors and partners may take photos and video of the Hackathon activities (“Recordings”).  By participating in the Hackathon you consent to the use of the Recordings and other personal information about you, if you are a winner, by the Sponsors, Administrator, and third parties acting on their behalf. Such personal information includes, but is not limited to, your name, likeness, photograph, voice, opinions, comments and hometown and country of residence. It may be used in any existing or newly created media, worldwide without further payment or consideration or right of review, unless prohibited by law. Authorized use includes advertising and promotional purposes.

The duration of your consent is for a period of three years following the conclusion of the Hackathon. This consent applies, as applicable, to all members a Entrant’s team that participated in the winning Submission.

 

12. GENERAL CONDITIONS

A. Sponsors and Administrator reserve the right, in their sole discretion, to cancel, suspend and/or modify the Hackathon, or any part of it, in the event of a technical failure, fraud, or any other factor or event that was not anticipated or is not within their control.

B.  Sponsors and Administrator reserve the right in their sole discretion to disqualify any individual or Entrant it finds to be actually or presenting the appearance of tampering with the entry process or the operation of the Hackathon or to be acting in violation of these Official Rules or in a manner that is inappropriate, unsportsmanlike, not in the best interests of this Hackathon, or a violation of any applicable law or regulation. 

C. Any attempt by any person to undermine the proper conduct of the Hackathon may be a violation of criminal and civil law.  Should Sponsors or Administrator suspect that such an attempt has been made or is threatened, they reserve the right to take appropriate action including but not limited to requiring an Entrant to cooperate with an investigation and referral to criminal and civil law enforcement authorities.

D. If there is any discrepancy or inconsistency between the terms and conditions of the Official Rules and disclosures or other statements contained in any Hackathon materials, including but not limited to the Hackathon Submission form, Hackathon Website, advertising (including but not limited to television, print, radio or online ads), the terms and conditions of the Official Rules shall prevail. 

E. The terms and conditions of the Official Rules are subject to change at any time, including the rights or obligations of the Entrant, the Sponsors and the Administrator. The Sponsors and Administrator will post the terms and conditions of the amended Official Rules on the Hackathon Website.  To the fullest extent permitted by law, any amendment will become effective at the time specified in the posting of the amended Official Rules or, if no time is specified, the time of posting. 

F. If at any time prior to the deadline, an Entrant or prospective Entrant believes that any Official Rule is or may be unclear or ambiguous, they must submit a written request for clarification.   

G. The Sponsors or Administrator’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. Should any provision of these Official Rules be or become illegal or unenforceable in any jurisdiction whose laws or regulations may apply to an Entrant, such illegality or unenforceability shall leave the remainder of these Official Rules, including the Rule affected, to the fullest extent permitted by law, unaffected and valid. The illegal or unenforceable provision shall be replaced by a valid and enforceable provision that comes closest and best reflects the Sponsors’ intention in a legal and enforceable manner with respect to the invalid or unenforceable provision.

H. Excluding Submissions, all intellectual property related to this Hackathon, including but not limited to copyrighted material, trademarks, trade-names, logos, designs, promotional materials, web pages, source codes, drawings, illustrations, slogans and representations are owned or used under license by the Sponsors and/or Administrator. All rights are reserved. Unauthorized copying or use of any copyrighted material or intellectual property without the express written consent of its owners is strictly prohibited. Any use in a Submission of Sponsors or Administrator intellectual property shall be solely to the extent provided for in these Official Rules.

I.  Third parties may provide goods, materials, or services related to the Hackathon (e.g., data hosting services, CartoDB, TransitMix or Google mapping services or visual data display tools).  Entrants’ use of any goods, materials, or services provided by any third party in connection with their Hackathon activities is at their own risk and is subject to any agreement with such third parties.  It is the Entrants’ responsibility to ensure that they are permitted to use such third party services.  The Sponsors are not responsible for such use, even if they advertise the availability of such services.

 

13. LIMITATIONS OF LIABILITY

By entering, all Entrants (including, in the case of a team, all participating members) agree to be bound by the Official Rules and hereby release the Released Parties from any and all liability in connection with the Prizes or Entrant’s participation in the Hackathon. In no event will a Released Party be liable for (a) special, indirect, incidental, exemplary  or  consequential  loss  or  damage  of  any  kind  whatsoever arising out of or relating to the Hackathon, even if it has been advised of the likelihood of such loss or damage, whether arising under contract, tort (including negligence), strict liability, or otherwise.  Provided, however, that any liability limitation regarding gross negligence or intentional acts, or events of death or body injury shall not be applicable in jurisdictions where such limitation is not legal. 

 

14. DISPUTES

A. Entrants agree that, to the fullest extent permitted by law:  

(i) any and all disputes, claims and causes of action arising out of or connected with this Hackathon, or any Prizes awarded, other than those concerning the administration of the Hackathon or the determination of winners, shall be resolved individually, without resort to any form of class action;  

(ii) any and all disputes, claims and causes of action arising out of or connected with this Hackathon or any Prizes awarded, shall be resolved exclusively by the United States District Court of New York or the appropriate New York State Court and Entrants consent to the exclusive jurisdiction and venue of such courts; and   

(iii) under no circumstances will Entrants be entitled to, and Entrants hereby waives all rights to claim, any punitive, incidental and consequential damages and any and all rights to have damages multiplied or otherwise increased.

SOME JURISDICTIONS DO NOT ALLOW THE LIMITATIONS OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE MAY NOT APPLY TO YOU. 

B. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of the Entrants and the Sponsors in connection with the Hackathon, shall be governed by, and construed in accordance with, the laws of the State of New York, without giving effect to any choice of law or conflict of law rules (whether of the State of New York or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of New York. 

 

15. ADDITIONAL TERMS THAT ARE PART OF THE OFFICIAL RULES

Please review the DevPost Terms of Service at http://info.devpost.com/terms for additional rules that apply to your participation in the Hackathon and more generally your use of the Hackathon Website. Such Terms of Service are incorporated by reference into these Official Rules. If there is a conflict between the Terms of Service and these Official Rules, the latter terms shall control with respect to this Hackathon only.

Participation in the Hackathon constitutes Entrant’s full and unconditional agreement to these Official Rules. By entering, a Entrant agrees that all decisions related to the Hackathon that are made pursuant to these Official Rules are final and binding, and that all such decisions are at the sole discretion of the Sponsors and/or Administrator.

The Administrator collects personal information from you when you enter the Hackathon. The information collected is subject to the privacy policy located here: http://info.devpost.com/privacy

 

16. CONTACT

If you have any questions or comment, or wish to send us any notice regarding this Hackathon, please email us at rudin.center@nyu.edu